Assistant Director, Admissions Operations

Posting Details

Posting Information

Posting Number HMAE1527
Advertised Title Assistant Director, Admissions Operations
Campus Location Main Campus (Memphis, TN)
Position Number 018722
Category Staff (Hourly/Monthly)
Department Admissions
Minimum Position Qualifications

Bachelor’s degree and three years of relevant higher education experience and at least one year of supervisory experience.

Special Conditions

Initial screening will begin February 26, 2018.
The department is especially interested in candidates with a Master’s degree and expert knowledge of Banner SIS, OnBase document imaging system, and other customer relations management systems is expected. Experience with system implementation is advantageous.

Work Schedule

May require work/travel beyond normal work hours, or an alternative work schedule during peak periods.

Posting Date 02/07/2018
Closing Date
Open Until Screening Begins No
Hiring Range $52,000-$55,000 per year
Full-Time/Part-Time Full-Time: Benefits Eligible
Working Conditions

While performing the duties of this job, the employee is regularly required to sit; use hands to handle, or feel; and talk or hear. The employee frequently is required to walk. The employee is occasionally required to stand; reach with hands and arms; and stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision.

Additional Working Conditions

The environment of the Admissions and Orientation office is diverse, energetic, collaborative, communicable, and exciting; most of the time. At times it will be intense, laborious, and tiresome. Applicants should be flexible and prepared present excellent interpersonal skills daily.

Special Instructions to Applicants

All applications must be submitted online at
Applicants must complete all applicable sections of the online application to be considered for a position. Please upload a cover letter, resume, and reference list after completing your application, if required by the system. Required work experience is based on full time hours. Part time work experience will be prorated as listed.
Candidates who are called for an interview must notify the Department of Human Resources in writing of any reasonable accommodation needed prior to the date of the interview.

Is this posting for UofM employees only? No
Positions Supervised

Systems Specialists
Supervisor of Records
Admissions Specialists
Student Workers

Knowledge, Skills, and Abilities

Knowledgeable of Banner student information system, OnBase document imaging system, and other customer relations management systems is expected.

Ability to process system implementation.

Ability to analyze processes, interpret reports, as well as initiative, perseverance, and discernment.

Additional Position Information

Job Duties

The duties and responsibilities listed are intended to describe the general nature and level of work to be performed in this position and are not to be construed as an exhaustive list of the requirements of this job.

Duties & Responsibilities

Serves as a member of the Admissions and Orientation senior leadership team. Collaborate with the Director and Associate Director on strategy related to achieving enrollment goals. Serves in the capacity of the Associate Director when needed. Attends campus-wide meetings. Represents the University’s Admissions Office at state-wide, regional and national professional meetings and conferences.

Duties & Responsibilities

Responsible for all aspects of data system management including, but not limited to, operation of student information system, document imaging system, and customer relations system. Also consists of coordinating testing efforts that occur due to upgrades or enhancements of existing systems, data integrity, data security, and system error checks. Responsible for leadership and coordination of system implementation and integration when needed.
These responsibilities will comprise the majority of this position.

Duties & Responsibilities

Oversees the day-to-day operation of undergraduate application processing including, but not limited to recording the receipt of documentation, accurate data entry, organization and troubleshooting in preparing applicant files for a timely admission decision.

Duties & Responsibilities

Supervision of staff, directly supervises 10 staff positions, directs and supervises workload of Admissions Specialist, Systems Support Specialist, and student workers. Coordinate leave, evaluation of staff, interview and recommend hire decisions.

Duties & Responsibilities

Develops and write in-house reports that identify data errors, problems or oversights using existing campus-wide reporting tools. Tracks records throughout the admission life cycle with best-practice strategies that enhance unit performance.

Duties & Responsibilities

Provides exceptional customer service to families in the office, over the phone, and via email.

Duties & Responsibilities

Other duties as assigned.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Briefly describe your experience supervising and managing staff.

    (Open Ended Question)

  2. * Briefly describe your experience working with a diverse group of people.

    (Open Ended Question)

  3. * Explain briefly, why you are the best candidate for this job.

    (Open Ended Question)

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents
  1. References List
  2. Unofficial Transcript