Director, Procurement and Contract Services

Posting Details

Posting Information

Posting Number HMAE1416
Advertised Title Director, Procurement and Contract Services
Campus Location Main Campus (Memphis, TN)
Position Number 016797
Category Staff (Hourly/Monthly)
Department Procurement and Contract Services
Minimum Position Qualifications

Bachelor’s degree in relevant area and ten (10) years of appropriate experience. Relevant experience may substitute for required education.

Special Conditions

The department is especially interested in candidates with the following:
Knowledge of eprocurement technologies (SciQuest)
Experience with Banner
Strong communication
Supervisory skills

Work Schedule

Monday – Friday
8:00 a.m. – 4:30 p.m.

Posting Date 10/03/2017
Closing Date
Open Until Screening Begins Yes
Hiring Range $80,000 - $95,000 per year
Full-Time/Part-Time Full-Time: Benefits Eligible
Working Conditions

While performing the duties of this job, the employee is regularly required to sit, use hands to handle or feel, and talk or hear. The employee frequently is required to walk. The employee is occasionally required to stand, reach with hands and arms, and stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision.

Additional Working Conditions
Special Instructions to Applicants

All applications must be submitted online at

Applicants must complete all applicable sections of the online application to be considered for a position. Please upload a cover letter, resume, and reference list after completing your application, if required by the system. Required work experience is based on full time hours. Part time work experience will be prorated as listed.

Candidates who are called for an interview must notify the Department of Human Resources in writing of any reasonable accommodation needed prior to the date of the interview.

Is this posting for UofM employees only? No
Positions Supervised

Assistant Directors, Procurement Specialists, Jr. Procurement Specialists, Procurement Assistants, Procurement Compliance Officer and Office Coordinator.

Knowledge, Skills, and Abilities
Additional Position Information

Job Duties

The duties and responsibilities listed are intended to describe the general nature and level of work to be performed in this position and are not to be construed as an exhaustive list of the requirements of this job.

Duties & Responsibilities

Directs and leads the overall operations of Procurement and Contract Services; communicates with all levels of internal and external customers, stakeholders, and suppliers to ensure sound, ethical and legal business practices; keeps current with developments and changes in Federal, State, and University policies, regulations, and laws related to sourcing, contracting, negotiating, and strategic procurement practices.

Duties & Responsibilities

Executes (signs and approves) expenditure and revenue contracts by the authority and delegation of the University President to contractually bind the University in legal agreements, in accordance with University Policy UM1571.

Duties & Responsibilities

Develops, edits, and oversees expenditure and revenue contracts to ensure compliance with business and legal issues, including contract administration, internal controls, monitoring, tracking, and contract repository; confers with legal counsel and AVP Business Services as needed.

Duties & Responsibilities

Oversees and administers the eprocurement systems (SciQuest & Ionware), works within the system of record (Banner), and the interface between the three systems; leads on-going maintenance, monitoring, quarterly upgrades and subsequent testing/implementatiion, fiscal year-end activities, and documentation of processes; oversees system administration issues with BFSS and ITD.

Duties & Responsibilities

Oversees personnel; hires and trains employees; assigns work and evaluates performance; provides continuous staff development to ensure staff possesses proper training and current skill levels.

Duties & Responsibilities

Provides strategic planning and policy development for areas of responsibility and ensures compliance with State, Federal and University policies and procedures; communicates changes in policies/procedures to internal and external customers.

Duties & Responsibilities

Conducts research, analysis, administrative oversight, and submission of quarterly Contract, Diversity, Minority, Disabled, and Woman-Owned reports; monthly contract report to President; annual Senate Finance, Ways and Means Committee report, and other reports and metrics as required.

Duties & Responsibilities

Oversees training and instruction to University personnel and suppliers related to contracts, legal issues, eprocurement systems, purchasing cards, and disposal of surplus.

Duties & Responsibilities

Oversees the purchasing card program, including internal controls and process improvements.

Duties & Responsibilities

Prepares and monitors expenditure and revenue budget for Procurement and Contract Services on an annual basis; analyzes and identifies future budgetary requirements required to support the University’s mission.

Duties & Responsibilities

Oversees the disposal of University surplus property program.

Duties & Responsibilities

Other related duties as assigned.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Describe your management experience.

    (Open Ended Question)

  2. * Describe your experience in Procurement and Contract services.

    (Open Ended Question)

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter
  3. References List
Optional Documents
  1. Unofficial Transcript