Preaward Coordinator

Posting Details

Posting Information

Posting Number HMAE1453
Advertised Title Preaward Coordinator
Campus Location Main Campus (Memphis, TN)
Position Number 020577
Category Staff (Hourly/Monthly)
Department School of Urban Affairs
Minimum Position Qualifications

Bachelor’s degree or higher with at least a (3) years of experience and/or training that includes grant writing, research, and project planning/development. Relevant experience may substitute for required education.

Special Conditions
Work Schedule

Monday – Friday
8:00 a.m. – 4:30 p.m.

Posting Date 11/09/2017
Closing Date 11/30/2017
Open Until Screening Begins No
Hiring Range $45,000 - $50,000 per year
Full-Time/Part-Time Full-Time: Benefits Eligible
Working Conditions

While performing the duties of this job, the employee is regularly required to sit; use hands to handle, or feel; and talk or hear. The employee frequently is required to walk. The employee is occasionally required to stand; reach with hands and arms; and stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision.

Additional Working Conditions
Special Instructions to Applicants

All applications must be submitted online at

Applicants must complete all applicable sections of the online application to be considered for a position. Please upload a cover letter, resume, and reference list after completing your application, if required by the system. Required work experience is based on full time hours. Part time work experience will be prorated as listed.

Candidates who are called for an interview must notify the Department of Human Resources in writing of any reasonable accommodation needed prior to the date of the interview.

Is this posting for UofM employees only? No
Positions Supervised
Knowledge, Skills, and Abilities

The department is especially interested in candidates with the following:
• Experience with federal funding submission processes (Fastlane,
• Experience in developing grant budgets, processing documentation within designated timeframes to meet deadlines.
• Excellent conceptual, writing, editing, oral, organizational and interpersonal skills.
• Experience working with teams (i.e. faculty, staff, administrators, funding agency representatives, community partner representatives, and grant writings from other institutions) on collaborative projects;
• Proficient with computer applications (Internet, Microsoft Work and Excel) and web-based applications and resources.
• Ability to work effectively with a diverse faculty, staff, and student body.

The ability to assist faculty and staff in researching and analyzing internal and external reports and data for use in need statements and program design components of grant proposals is highly desired, as is demonstrated experience in grant proposal writing.

Additional Position Information

Job Duties

The duties and responsibilities listed are intended to describe the general nature and level of work to be performed in this position and are not to be construed as an exhaustive list of the requirements of this job.

Duties & Responsibilities

Reviews requests for proposals/responses and conducts research on funding agencies, including federal, state, and local entities and foundations and creates internal grant memorandums for SUAPP personnel; works with faculty to increase their submission activity.

Duties & Responsibilities

Researches, compiles and edits grant applications and prepares document for submission to government agencies and foundations. Edits research narratives and supporting documents for clarity, content, cohesiveness, and consistency, ensuring formats and details comply with sponsor requirements.

Duties & Responsibilities

Coordinates grant submission among researchers in SUAPP and their academic and/or community collaborators by integrating diverse source material, compiling resources for submission, and setting and managing deadlines. Performs compliance checks on grant applications and makes recommendations for edits and additions to reflect specific solicitation requirements.

Duties & Responsibilities

Creates and revises draft budget for grant applications, including narrative budget justifications; Creates and routes advance account requests; Creates other forms required for grant submission.

Duties & Responsibilities

Maintains databases of submitted applications and assist with preparation of progress and other required reports and competitive renewal of research grant proposals. Monitors OMB Circulars and other federal compliance guides (including attending seminars and conferences).

Duties & Responsibilities

Edits faculty CVs for specific formatting requirements; Creates current and pending funding documents for grant submissions; Writes and edits documents describing institutional resources.

Duties & Responsibilities

Serves as a liaison to administrators and staff in Division of Research and Sponsored programs.

Duties & Responsibilities

Performs other duties as assigned.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Describe your experience in project planning/development, research and/or grant writing.

    (Open Ended Question)

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter
  3. References List
Optional Documents
  1. Unofficial Transcript